B2B Lead Generation Blog

Should lead generation ignore current customers?

”We know more about our prospects (leads) than we know about our current customers” was a shocking statement I heard from a client and it stuck with me. In fact, it's the impetus for this post.

When you have a complex sale, it can be easy to think of lead generation as only a process for acquiring new customers rather than a process that can also be applied to generating new or more business from current customers.

A while back I was in a meeting with a marketing leader of a Global 100 software firm.  He shared a story about their new CEO at the time. The CEO asked 10 members of the executive team to write a list of their top-10 customers. Amazingly just 4 of the 10 executives got 5 of more of the customers correct!  Their VP of Sales faired best, with correctly listing 8. 

In the same meeting it was pointed out that the top-10 customers accounted for over 50% of their $300 million in revenue. The CEO immediately declared that, “we're focusing on our customers first!” From that meeting they dubbed their new initiative as, “The Customer First Plan.” 

As a result of reaching out and talking to their customers, they saw a net revenue increase of 15% from current customers and their customer referrals increased by over 100%.

Still, I’m amazed at how many marketers seem to only emphasize new account acquisition when they could also be going further with their existing customers.

According to research by the CMO Council, “Marketers Are Flying Blind When It Comes to Leveraging Customer Data.” The study showed, “just 6 percent of marketers say they have excellent knowledge of the customers when it comes to demographic, behavioral, psychographic and transactional data, while over 50 percent report they have fair, little, or no knowledge of the customer.”

Conducted in late 2007 and early 2008, the CMO Council's “Business Gain From How You Retain” study undertook a wide-ranging evaluation of where and how marketers are "operationalizing" customer intelligence and insight to reduce customer churn, increase lifetime value, improve the customer experience, and increase the effectiveness and targeting of marketing spend.

The CMO Council concluded, “Only 50 percent of global marketers report having a strategy for further penetrating or monetizing key account relationships. In addition, a surprising 45 percent rate the effectiveness of customer relationship management (CRM) systems as deficient or needing more work, with only 15 percent of companies rating themselves extremely good or effective at integrating disparate customer data sources and repositories.”

The solution to solving poor customer management is to leverage a processes that you already have (or should have!). A lead generation program that includes teleprospecting, lead nurturing and lead management.

Adding a customer program to the lead generation mix can be fairly straightforward. The messaging is a bit different, but ultimately we still need to be a relevant resource to people. 

Often the first task in a customer program is to update the database. How long has it been since the database was verified? Are your contacts still there and are they in the same role? If you don’t already know the condition of your data, you can pull a random sample of data to test. Make sure you pull enough data to insure the test is statically valid.

Once the database is in working order, then question becomes, “How can we educate our current customers and affirm their decision to be working with us?” Nurture those all important relationships. Just like when reaching out to prospects, positioning you and your organization as trusted advisors is essential to building trust that starts AND maintains AND expands relationships.

From this point forward you should look to your current customers with the same energy and optimism as you do with your prospect and you’ll be amazed with the results.

So, do you have a Customer First Plan?

Web Analytics for B2B Lead Generation

In the complex sale, the length of the buying cycle makes the connection between on-the-web activity and the off-line decision to purchase much more difficult to trace. So the challenge is connecting our website data (analytics), with marketing data (inquiries and leads) with the sales process and revenue (closing the loop). 

I came across Manoj Jasra post, "B2B Web Analytics: Deeper Dive - Web Analytics World" and thought it was relevant to share.   

Jasra writes, "in order to be successful in a B2B world, marketers require a strong understanding in regards to their potential customers. Things such as lead qualification, targeting in the sales cycle, and testing content/collateral are all areas where analysts can push the envelope in order to provide more insight for their marketing team."

Jasra's post outlines four key analytic areas which include: quality of leads, sales cycle, optimizing your content (for SEO and conversion) and conversion rates and funnels.

Here are some posts that give more suggestions on analytics.

Related posts:

Tracking ROI From Web Generated Leads
Improve your online lead generation measurement

I still think there is a lot of improvement that needs to be made in this area. Are you satisfied with your ability to track your online lead generation ROI? If so, what's been working for you?

Let's stop doing random acts of lead generation

I don’t know about you but I seldom meet a B2B marketer who has time to think. And it seems that the pressure keeps building as more of us seek to do more with less.

That said, it’s vital for us to think before we execute. It’s not about doing more campaign activity… it’s about doing the right things repeatedly better.

The simple act of a sales and marketing team finding time to think and collaborate together is vital to developing a solid lead generation program. Our results will improve because we're following this approach: ready, aim, aim, aim, and then fire. 

Mike Gospe wrote a great piece for MarketingProfs, "Lead-Generation Blueprints in 30 Minutes." I like the article because it shows how one marketer took time (just 30 minutes) to think out a problem with his sales team and develop a game plan before they executed. The ROI results of this approach are truly remarkable.

My sales and marketing meets together weekly via "huddles" it really helps them get the same page and collaborate. It's amazing what can be accomplished in just 30 minutes.

Here’s a list of 35 other ways that Marketing and Sales can collaborate together.

Podcast: How to Optimize Teleprospecting Vendors

More companies than ever are using third party providers for teleprospecting and lead management operations, however there is little information on how to select, engage, and measure these vendors who will add that essential human touch.

I just interviewed Sridhar Ramanathan, President of Pacifica Group, on how to evaluate and optimize outsourced teleprospecting partnerships (aka inside sales, telesales, telemarketing). 

Sridhar is an industry thought leader in marketing and former HP executive that grew HP's Managed Services unit to $1B in revenue. He has spent that last seven years advising his clients at Pacifica group on how to implement successful marketing strategies that increase revenue. 

If you are involved in lead generation for a complex sale, this podcast offers practical information you won't want to miss.

During the interview you will hear Sridhar discuss:

• Why his client's decide to outsource
• What to have ready before engaging a firm
• The criteria companies should use when hiring a firm
• Success metrics used to evaluate effectiveness
• Pitfalls to avoid in a partnership
• Co-sourcing or Outsourcing?
• Best practices that make teleprospecting partnerships very effective

Listen to podcast now (27 minutes MP3 9.58 MB)

Podcast: How to Select and Optimize Teleprospecting Partnerships

Top Lead Generation Tips for New Sellers

The faster we can get new sales reps producing revenue the better. So what works? Jill Konrath shares 5 great tips for new sellers on her Selling to BIG Companies Blog and it’s definitely worth a read. I particularity liked tip number four about creating an “account entry campaign.”

One of the most difficult and consistent challenges for sales people is getting their foot in the door with the right people, at the right companies. Here's 5 more lead generation tips I’d recommend for new sellers.

1. Define your goals – Be clear on what you want. Do you want 20 more leads in your database? Do you want to generate $995K in net new customer in revenue this year? Do you want to add 15 new clients this quarter?

2. Develop a lead generation calendar - Map out your activities for each month and then really follow it! Don’t just make irrelevant pitches more often! Create a plan to add value every time you touch your future customers with relevant ideas, content and resources.

3. Build your personal prospecting engine - Leverage these activities by communicating with your prospects, customers, networks and alliance partners in a consistent manner by using traditional direct marketing methods such as direct mail, phone calls, and personal email messages.

4. Use your CRM - Don’t create the biggest database of contacts possible. Instead, seek to create the most relevant database possible that contains the right companies and contacts that influence the buying decision. In the beginning, you won’t have all the data you need. Be patient and you'll build the opportunity profile over time. See each conversation as an opportunity to build a relationship.

5. Be consistent - Remember the fable about the tortoise and the hare? Dig your well before you’re thirsty. No matter how busy you are, be sure to make time to do lead generation activities, especially if you don’t have a marketing team supporting you.

Your suggestions please...what else would you add to this list?

Lead management software becoming a hot topic

What do you do with leads or inquires once you generate them?

This basic question is overlooked by so many and yet it’s the leading cause of failure in what would otherwise be effective lead generation programs.

The common-sense answer to this challenge is easier said than done: Have your best people respond to them quickly and consistently in order to qualify them into sales ready leads. The ones that aren’t qualified yet (but are a fit) you put into a lead nurturing process.

The need to better manage leads and inquires has given rise to a slew of new software companies offering a variety of lead management or marketing automation solutions. 

An interesting conversation was started recently by Laura Ramos on the Forrester Marketing blog about lead management software. I’m really glad to see an analyst giving their opinion and I look forward to more insights. Ramos’ post, “B2B Lead Management Market Heats Up,” is definitely worth checking out.

According to Ramos, there are four primary buckets of technology solutions aimed at solving the “how do I make lead generation activities more effective?” They are:

1. Web analytics
2. Database services
3. Marketing automation
4. “Pure play” lead management

With that said, I think it is important to realize that lead management software and marketing automation tools are only one part of an effective process. Here's what I've learned...

Software will not spontaneously generate collaboration between sales and marketing, nor will it create solutions that match your processes and it certainly will not generate sales-ready leads on it’s own. However, for many the allure of easy execution and fast results are difficult to resist. It’s easy to overlook that these systems require a great deal of hands on input and maintenance to be fully appreciated.

My company has spent well over a million dollars and almost ten years to develop our lead management software system that we use as part of our services and we’re learning what works (and what doesn’t) everyday through testing and trial and error. That said, I can say that developing a good process takes more time than you think and developing people to execute the process consistently is even more difficult.

I regularly encounter organizations that invest in expensive software before they fully understand the fundamental operational processes that it will be supporting. This was and still is true of CRM and SFA systems. Lead management software has turned out to be no different. If you want to fully leverage your lead management software, you’ll first need to develop operational discipline and focus on good execution.

Start by understanding your lead generation requirements and design a suitable process to support it and insert the software into the process where it will be most effective and actually used. Most importantly, don’t under estimate the need for a dedicated team of people that will drive the process and make the inputs into the system.

Begin by mapping out a clear process. At InTouch we use process flow and data diagrams to collaborate with clients when designing lead management programs.  Make sure you involve and collaborate with everyone who will be part of the process. Their buy-in will be key to the programs success. Then identify if there are still any gaps in staffing. Finally, once people and process are mapped out, select the tools or systems that will help your people efficiently manage the process.

Lead management is the bridge between sales and marketing that connects the beginning and middle of the customer acquisition process. It requires engaged people to execute the right process, which is then supported by the right software.

Why cost-per-lead budgets fail and fewer leads are better

A reader asked me to explain why fewer leads are better and why “cost-per-lead” budgets fail. These are two great questions that have the same fundamental answer: quality first then quantity.

The truth is that sales people care very little about the cost of the leads we generate. What they really care about is how many of those leads will actually become viable sales opportunities.

For this reason, I think cost-per-lead measurements are irrelevant unless we can answer another fundamental question first, “What is our rate of lead acceptance (a.k.a. sales pursuit) into the sales pipeline” and then “What is the cost per opportunity?”

Sadly, I find that a lot of marketers tend focus on cost-per-lead because they really don’t know what happens to their leads after they hand them off to their sales team. This is why closed loop feedback and lead management are so important.

B2B Marketers must start measuring cost-per-opportunity now! Why? It’s the one metric that can help you understand how well your sales team accepts and pursues leads.  Ultimately, it shows if your leads are actually helping our sales team sell and if we’re positively contributing to their pipeline.

Lead acceptance into pipeline is primarily a function of lead quality.  There are other influences such as sales training and refining the lead handoff process, but lead quality stands out as the single largest factor driving the real ROI of our lead generation programs. 

In a cost-per-lead model there is a tendency to drive down the cost of each lead by generating more leads, which is good if the quality does not suffer.  However, this is rarely the case since there are a finite number of high quality sales ready leads in your target market at any given time.

The real question is, “Are these leads helping our sales team sell more and will these leads become profitable customers?” 

In most cases in order to get more leads to sales (as they demand more leads now!), marketing is forced to send early stage leads, often at the inquiry stage in order to meet quota or cost per lead requirements. Of course, the need for more leads does not come with a commensurate budget increase!

Simply sending more leads over the fence to sales will only result in more early stage leads being lost, ignored or discarded.  And if your early stage leads are not being cultivated with lead nurturing and given the attention they need, they will go to waste. Unfortunately in a cost-per-lead scenario this waste will not be measured, rather only your lead production costs.

There is no doubt that a cost focused mindset is a lot different than a value driven mindset.  The cost focused mindset often drives decisions that are arbitrary to the objectives of a lead generation program. The most valuable leads are those that your sales team can convert to viable sales opportunities, not just leads that drive more activity.

Pushing more leads and creating more activity can give marketers a false sense of security in the short term, but in the long term the cycle of failed campaigns will continue as past failures are dismissed, overlooked or as fingers are pointed.  To break the cycle, we must close the loop with sales and start measuring opportunities.

The following are real-world metrics that every marketer should track in their lead generation program:

• # of inquiries? 
• # of leads? (qualified as "sales-ready")
• # of opportunities (leads in moved into sales pipeline)? 
• # of closed deals from marketing leads?

If you know those metrics you can start to track the following key performance indicators:

• Inquiry to lead ratio
• Lead to opportunity
• Lead to proposal ratio
• Lead to sale (win) ratio

A value driven mindset requires leaders and marketers to plan and budget for the long term and to take a more holistic view that goes beyond cost-per-lead budgets. Cost-per-lead budgets are irrelevant unless you can first measure cost-per-opportunity or cost-per-lead-pursued and lead quality is a key driver in insuring that those leads are pursued.

What do you think about cost-per-lead budgets or sending fewer high quality leads to sales people? 

Lead Nurturing is about Relationships, not e-mails

Carrying on the theme of my recent post on lead nurturing as trusted advisors with the  human touch, I came across Mike Volpe's post over the HubSpot Marketing Blog. I thought he did a nice job of showing the human touch in action as part of the lead nurturing process.

The goal of lead nurturing is to maintain a relevant and consistent dialog with viable future customers - regardless of their timing to buy. It’s about relationships. As you read Mike’s story, you'll notice how he helped “Kristen” move through her buying process not by selling but by seeking first to be a relevant resource to her.

Lead nurturing requires a shift away from the traditional marketing mind-set to a new way of thinking centered on the following tenets:

• Companies don't buy - people do. Don't ever forget the human touch. 
• Build relationships with the right people and companies regardless of their timing to buy.  Engage these people early in their buying process (preferably before) and you can co-create and influence their vision.
• Trusted advisers win more sales than slick brands.
• More ROI is reaped from the patient tending of future customers (relationships) over time. Think: customers for life.
• Lead nurturing is a conversation, not a series of disjointed campaigns. 
• A multi-tactic and multi-touch lead generation portfolio will always outperform marketing tactics that stand alone.
• Generate relevant content that engages the right decision makers/influencers.
• The first impression matters.  So does the second.  So does every single touch after that.  Consistency and relevancy is key.

If you keep these ideas top of mind, the way you nurture leads will naturally go beyond just e-mail. You’ll start thinking about how you and your sales people can be a relevant resource. When you do that, you don’t have to sell to people. They will come to you first when they are ready. Again, it’s about relationships.

How to make B2B marketing messages more memorable

In B2B marketing, when you have many potential buyers who are involved in the buying process, how do you connect with these people in a memorable way?

If you look at most lead generation messages, they often contain industry jargon and abstract ideas. Interestingly, that’s part of the reason many of them don’t work.

Our future customers are weary of messages, pitches, hype, buzzwords, and corporate speak, that they quickly forget them. So how do you create marketing and lead generation messages worth remembering?

According to this ITSMA interview with Chip Heath author of What Makes Things Stick, we need to overcome the curse of knowledge.

Heath say’s, “B2B marketers have a very high standard of communication that they have to impart. A group of psychologists and behavioral economists has called this ‘the Curse of Knowledge.’ As we become experts, it becomes harder to imagine not knowing what we know.”

In other words, as we develop our individual areas of expertise and live it out in our companies, it actually makes it harder to communicate with those outside out company. This could be part of the reason some might struggle explaining their job (i.e. what you do) to family and friends.

Heath’s focus is on this idea of “stickiness” he found that for our ideas to stick in people’s minds, they must be concrete. But the reality is that most of our business language is far from concrete.

I've summarized the 6 themes that Heath covers in his book that are consistent with sticky ideas:

1. Simple - get to the essential idea, the most important idea should leap out
2. Unexpected -blast preconceived notions causes people to stop, think and remember
3. Concrete - use real-world analogies to simplify complex ideas
4. Credible - do you have a trust worthy reputation? If not, people will ignore you.
5. Emotional - people often decide based on emotion and backfill with logic
6. Stories - we're wired to pay attention to stories and stories can be retold

I found this related MarketingProfs article, "How to Use Imagery to Create Memorable Messages" by professor Debbie MacInnis interesting. MacInnis describes new research about combining concrete words with imagery to make more memorable branding messages and “the power of the internal movies that consumers generate themselves.” Please note: this article was written from a B2C perspective but as I think about it I see B2B applications too.

Lead nurturing thoughts

It’s surprising how many marketers now say they do “lead nurturing” but in reality they are just sending monthly email campaigns or monthly newsletters with some call to action.

If all you do is send generic email marketing messages to your early stage leads over and over and over again, you’re missing the point. Consistency is good but being relevant and then consistent is even better.

To be truly effective, marketers must get over the “automated only” approach to lead nurturing (meaning there's no actual human interaction just a blind system that can't think). The point of nurturing is to build relationships and to do that we need to have a dialog between people that’s relevant and consistent. We need the human touch.

I was interviewed on the subject of lead nurturing by Jon Miller, VP of Marketing at Marketo and he writes the Modern B2B Marketing Blog.

Link: "Lead nurturing with Brian Carroll"

In the interview we discuss the importance of the human touch in lead nurturing, the best ways to encourage early stage leads to start an active buying cycle, and the ROI of thought leadership.

Lesson’s learned from Podcasting

If you plan on entering the world of podcasting or want to make yours better, you can read what I’ve learned in my MarketingProfs article, "Lessons Learned from Podcasting."

Similar to blogging, podcasting is a medium that B2B marketers remain on the fence about. Are they worth the time investment? Should you start a podcast to generate leads? I would say probably not, at least if that’s your only motivation.

Podcasts work because they have an appeal of authenticity. There is power in the human voice. And that’s why they are a great way to positively inform and educate your audience. If that’s a goal you have, then read on.

Think of podcasts as content pieces to use as part a lead nurturing program. If you’re going to start podcasting don’t just do one and see what happens. A good podcast requires a commitment to do more than one to build your audience.

Here are some podcast ideas you can try:

• Ideas or tips of the day, week or month
• Talk radio complete with topic and call-in listeners
• Short interviews with thought leaders and industry experts
• Recording speeches, webinars or teleconferences for later distribution
• Promote an upcoming event by giving a preview of the speaker or content

I’ve done a number of podcasts and learned that my listeners don’t have time for 20 minute podcasts. For future podcasts, I’m going to break them into shorter bite sized segments. Also, I’m exploring some technologies that allow smart tagging of audio so people can skip ahead or click into the specific audio content they believe is relevant.  Any suggestions here would be welcome.

Did you know that most people don’t listen to podcasts via MP3 players? The majority still listen from their desktops instead. That’s a good thing if your using them for lead nurturing. We’ve found that sending links to the podcast audio file via email (as part of a nurturing program) along with a short message is an effective way to reach more listeners.

Ultimately, your reasons for podcasting may be to use your content for lead generation, but I urge you to begin with a heart to make a difference with your audience. If you begin with that in mind, your efforts to inform and educate will be obvious and you’ll increase the odds that your audience will keep listening.

InTouch Acquired by MECLABS Group, Parent Company of MarketingSherpa and MarketingExperiments

When I started the B2B Lead Generation blog back in 2003, my purpose was to have this blog be a launch pad for practical ideas, not commercials. So that’s why many of you probably don’t know what I do in my day job as CEO of InTouch. But today I’m making an exception. 

After a long partnership with MarketingSherpa as a featured speaker and presenter at their B2B marketing summits, we made the decision to be acquired by MECLABS Group, the parent company of MarketingSherpa and MarketingExperiments. Read the press release.

With this acquisition, nothing will change for InTouch clients, future clients, partners and employees. We'll keep our name, our staff, and office in Arden Hills, MN. I along with our executive team will stay intact and we will continue to focus on building the company.

I often talk about the need for a “human touch” in marketing to overcome this age of automation and depersonalization. I fervently believe the only way to drive sales is to feed this need for relationships.

What exactly does InTouch do? We’re a professional B2B contact center that provides clients with the essential human touch required to develop and convert more leads into sales.

At age 24, I started InTouch (then Carroll Communications) back in 1995 out of my apartment living room with a second hand computer and $350 (I’m not kidding). At the time, I hoped to make a living while making a difference with how companies acquire and grow customer relationships through B2B telemarketing.

In 1999, we acquired one of our clients with which we had developed awfully good synergies, iNETech, an IT consulting Services Company specializing in software application development and I gained two great business partners, Pat Lorch and Brandon Stamschror. The new name of the firm, of course, was InTouch.

Since then, our company has been executing lead generation programs designed to profile sales prospects, uncover viable opportunities and create demand. Core services include: teleprospecting, lead qualification, lead nurturing, lead management, and marketing automation tools. Peg Davis over at MarketingExperiments blog wrote a great post that explains more.

That’s why all of us at InTouch are excited about tapping into MarketingSherpa’s practical case studies and know how, and MarketingExperiments’ online laboratory to discover what really works. Together, we can profoundly change the way people think about lead generation for the complex sale.

Plus, now our research for you will be supplemented by the team at MEC Labs Group. They run an actual laboratory facility in Jacksonville Beach, FL, where they conduct live campaign experiments in partnership with folks such as The New York Times and Reuters.

I want to sincerely thank you all of you for reading this blog. I have learned so much from your comments and our conversations. This blog will continue. And I look forward to us learning, doing and sharing together what really works for lead generation for the complex sale. 

Think more, do less

Are you too busy to think? Many of us feel that way at times. As simple as it seems, finding time to think effectively is vital to developing a solid sales, marketing and lead generation strategy. Without question, our mindsets ultimately influence our strategic choices.

Which is why I think Michael Webb’s post on the subject of thinking differently and banishing waste from sales and marketing is very compelling.

Michael explains that one of the most valuable questions he asks sales and marketing teams is, “What kinds of things clearly add no value to your sales and marketing operations?” Webb has found that people react strongly to this question. He often hears the same feedback over and over. Such as:

• Time spent on administration, reporting, and menial tasks (leaving little time for customers)
• Trade shows and events that generate boxes of “leads” not worth calling on
• Marketing literature that no one reads
• Wasting time with the wrong prospects

I see these same things too. So, instead of spending time looking at ways we can to create more of the same activity, why not think about how you can focus on what your internal and external customers really care about?

This involves asking provocative questions about the lead generation status quo such as:

• Will creating more activity for sales people really drive more revenue?
• Do I really want to know what my sales team is doing (or not doing) with our leads?
• Where is our sales team getting stuck in advancing our leads?

Also, I think you’ll find this post by Ed Batista on Strategic Quitting relevant. He highlights some thoughts from Seth Godin's book The Dip and he ties in some ideas from Peter Drucker.

Ed shares these questions, “Where can I deliver excellence? Where should I expect excellence in return? And how can I focus my time and energy to make this as likely as possible? This allows me to do some strategic quitting--or even better, not to start misguided efforts in the first place--and substantially increase the return on my personal investments.”

Some of your lead generation tactics may generate more inquiry activity than others but that doesn’t mean they are more valuable.

For example, I’ve talked with marketers who have analyzed their lead generation results and found tactics that generated the most activity often proved less effective at driving actual ROI, while others that didn’t produce as much activity did. These types of insights and ROI measurements can only be gleaned over the long term but if your status quo is to continue driving more campaign activity; then you may never know the difference.

At some point, if we are willing to stop and examine our decisions and the status quo, we will likely catch ourselves starting more low value activities and quit before we pursue them in the first place. Now, that’s time well spent!

Lead reengagement gives you more out of your investment

The year-end push is on and I know you may be wondering what else can I do to drive more revenue with little or no remaining budget?  I've found the best way is to focus on the leads you already have.

Lead reengagement is one of the most powerful ROI tools marketers have available to them. Why? You're getting more out of the money you've already spent by going deeper within the opportunities you already have. It seems like common sense, but the reality is, I know of very few companies that think about it, because they assume it's the salespeople's job.

That's why I thought you'd find these two articles published this week in BtoB Magazine relevant. They each explain a little known aspect of lead nurturing called lead reengagement.

In the following article, I'm interviewed by BtoB writer Christopher Hosford and share some trends in what he calls lead recycling (I prefer to call it lead reengagement) and I explain what we do at InTouch.

Read Effective Re-Engagement Gives You More Out Of Your Investment

In this article, Hosford interviews my friend and client Mikel Chertudi, senior director, online marketing and demand generation at Omniture. Mikel shares what Omniture is doing to optimize their lead reengagement process and drive more revenue.

Read Omniture Practices What It Preaches

B2B Lead management is far from an easy task

Companies that adopt effective lead management processes generate more revenue from their lead generation investment and have overall higher close rates on marketing generated leads than those that do not. But I've encountered very few companies that really do lead management.

What is lead management? Lead management is a multistage process that manages the conversion of sales leads to customers. Some people say it's the process of going from "first contact to close."

In Christopher Hosford’s BtoB Magazine article, he highlights some of the reasons why "Lead management far from easy task."

The article mainly highlight’s "lead scoring and automation," but that’s only part of the solution. Lead scoring and automation support a process of lead qualification, but I would argue that there are more fundamental aspects of lead management that often get overlooked.

Take a moment and think about your lead management efforts... do you see it as process? 

Imagine that your lead management process is a manufacturing operation and your leads are your product. Now imagine that 80% of your product coming off the manufacturing line were defective. In the manufacturing world, where concepts like six sigma are accepted, that kind of defect rate would a blinding sign of a problem (or multiple ones) in the process. Yet, for some reason, in sales and marketing that kind of defect rate is often accepted as normal or acceptable. 

There are numerous business process improvement methodologies that have seeped into companies large and small, but for some reason they are not yet as prevalent in the field of sales and marketing.

This may be because much of selling and buying occurs outside a controlled environment making tracking difficult, however a process can be implemented to track milestones and touch points. Lead management provides a framework for controlling and driving that process.   

Here are the 6 major stages of an effective lead management:

1. Lead Generation (generating inquiries)
2. Lead Qualification (are they a fit? Are they sales ready?)
3. Lead Nurturing (cultivating early stage leads)
4. Lead Distribution (hand off from marketing to sales)
5. Lead Pursuit (sales process and pipeline)
6. Lead Tracking and reporting (closed the loop between sales and marketing)

Do you have your process for each of these steps documented and understood by key stakeholders? If not, start now. You won't regret it.

To give you a hand, I've updated a figure from Lead Generation for the Complex Sale on lead management. (Click above Image to enlarge or Download PDF)

I believe there are two funnels - a marketing funnel and a sales funnel. The marketing pipeline is managing the customer interactions from first contact through to a viable sales opportunity (aka sales ready lead). The success of your marketing funnel directly impacts that of the sales funnel. The bigger and better your marketing funnel, the bigger and better your sales funnel.

Within the marketing funnel, I find that most marketers need to put more attention on the processes of lead qualification and nurturing.

Here are the top three issues:

1. Inquiries are improperly handed off to sales without being qualified.
2. A lead nurturing program has not been implemented.
3. Sales has not been given the means to hand unsuccessful leads back to marketing for further work or nurturing on their behalf.

Like other business process improvement initiatives, lead management must start with the proper mindset. Lead management is a process that can be documented, measured and refined. 

It’s certainly is not easy, so start with the mindset that lead management is a process and make that process as simple a possible. Don’t forget that software does NOT create collaboration. Make sure everyone on in the process has “bought in” and understands their role. Only then will you have the foundation that will support a more complex lead management practices.

Related information:

Here's an in-depth article on lead qualification I wrote for Target Marketing: What’s a Lead?

My recent webinar on multi-touch lead nurturing 

The One Piece Of Advice You Can't Generate Leads Without

The staff at Raintoday approached a group of B2B lead generation experts with the following question: "What is the one piece of advice you simply cannot generate leads without?"

The result was a special 36-page report with 10 all-new articles (mine included) aptly named "The One Piece Of Advice You Can't Generate Leads Without." I think you'll find it valuable.

Download your copy 

The expert authors and advice includes:

1. Trash Talk And Delete Buttons: A Candid Letter From Your Prospective Client
   Jill Konrath, author of Selling to Big Companies
2. More Is Not Better If You Don't Know How To Nurture
   Brian Carroll, CEO of InTouch Inc and author of Lead Generation for the Complex Sale
3. Find Out What Your Sales Team Considers A Lead
   Stefan Tornquist, Research Director & Sean Donahue, Senior Reporter, MarketingSherpa
4. If You Can't Measure It, Don't Do It
   Suzanne Lowe, President of Expertise Marketing and author of Marketplace Masters
5. Automate Lead Nurturing To Increase Lead Generation Effectiveness
   Laura Ramos, Vice President of Forrester's Marketing Strategy and Technology Team
6. Generating Leads By Finding Buyers In Trouble
   Larry Bodine, Owner-Operator of LawMarketing Portal and Larry Bodine Marketing
7. Tales To Keep Them Talking
   Ardath Albee, B2B Marketing Strategist, Marketing Interactions 
8. Promising Prospect - Or Dead End? Start By Defining A Lead
   Roy Young, President with Ann Handley, Chief Content Officer, MarketingProfs
9. All Sound And Fury, Signifying Nothing: Executing Your Lead Generation Plan
   Mike Schultz, Publisher, RainToday.com and Principal, Wellesley Hills Group
10. B2B Sales Lead Success Checklist
    M.H. (Mac) McIntosh, B2B Marketing Consultant, The B2B Sales Lead Experts

B2B Marketing and lead generation via Social networking

Have you dipped your toe in the water of social networking yet? And if not, should you start? That's a question I know a lot of very busy B2B marketers ask themselves which is why I found Tessa Wegert's ClickZ article on "Facebook as a B2B Marketing Tool" interesting.

In the article, Wegert highlights how some marketers are experimenting with using the Facebook site for proactive marketing and build targeted niche networks and B2B communities.

I've been using LinkedIn for several years because it's geared more for business people. But I’ve heard the audience demographic of the Facebook is now moving from being focused on college kids to becoming a place for adults.

Overall, social networking sites are proving to be great tools for job seekers and recruiting. But I still wonder about the value of social networking tools for lead generation and business development that Wegert's article brings up.

In B2B, I think our reputation matters as much as our brand. Like traditional networks, online social networks must be built on trust and value to be effective. In either case, you can't replace credibility lost, if you fail to use them correctly.

I have a few hundred people in my online social network and more in my off line network. But I've found it takes just as much effort to use social networking tools to nurture relationships online as it does to nurture relationships off line. So in the end, I end up connecting more with my network offline or using old standbys like the phone or email.

Here's my question…

If you use social networking tools, I'd love to get your input. Do you think a typical marketer or sales person (who isn't a good “networker” already) can build relationships and generate sales leads for their company from a social networking tool? Why or why not?

Closed Loop Marketing Isn't Software

I recently spoke with a reader who was struggling with his closed loop marketing process. I'm sharing part of our conversation so that other readers may benefit.

He explained that his company had invested "big dollars" to install a new marketing automation software system. It promised to deliver better ROI measurement for their marketing campaigns. I could hear his frustration when he said, "But we are still unable to close-the-loop and measure ROI on most of the sales leads we pass to sales." 

I asked him where he thought the breakdown was happening and he said, "my sales team... They don't update the CRM so I can't get the reports I need." I told him this is a challenge that a lot of marketers face.

I then sent him a link to a post titled why don't sales people update the CRM and what can be done about it. It has some great ideas and comments from other readers.

Overall, I agree with the idea of software and systems for better ROI measurement and accountability. And I do believe the CRM Database should be the hub of all communication between sales and marketing. But closed-loop marketing isn't software.

Personally, I've never seen closed-loop feedback suddenly erupt as a result of software. It just doesn't happen. Good collaboration and a well documented process (that works manually) must exist first.

We need to realize that marketers and sales people often have very different ideas on what data is valuable. Unless this is understood, our attempts to measure results after the fact simply won't work. And that's where I've found "lead generation huddles" help get that ironed out.

I also passed along this recent article "Closed Loop Marketing" by Greg Anderson. I think Anderson does a nice job explaining some of different ways that closed loop marketing adds value and contributes to sales and marketing teamwork. 

Content ideas for lead nurturing and tactics to use

When it comes to lead nurturing, I find that many marketers get stuck because they lack enough good content to do it consistently. My advice (if you plan to do it) is to start accumulating content and building your lead nurturing library ASAP.

How do you build your library of relevant lead nurturing content?

A lead nurturing program can leverage existing investments that you have made in other marketing tactics such as events, white papers, contributed articles, or any other thought leading content. Third-party resources and content can also be effectively utilized to bring you an aspect of credibility through the the halo effect.

Begin by developing a catalog (think library) of all of your lead nurturing content. Unfortunately, if you have a lot of content this can be tedious process. But trust me it's worth it. To help you get started, I’ve put together a simple spreadsheet (with example data).  Download Lead-Nurturing-Content-Catalog-Sample.xls

Next, start digging around for good content in places such as your website, shared network folders and other content management systems that you have access too and collect that data in your spreadsheet. I advise starting with the most recent content first and then working your way back in time. And once you're done, be sure to keep your lead nurturing library catalog updated.

Here are some tactics you can use to leverage your lead nurturing content:

What can you send via direct mail?
The workhorse of business-to-business direct mail is still the one-page, personalized letter sent in a #10 envelope. Here are some direct mail content ideas: personal letters, dimensional mailers, books, newsletters, press releases, white papers, event invitations, research reports, case studies, success stories, article reprints and third-party articles.

What can you send via email?
Send personalized one-to-one emails with links to: by-lined articles, blog posts, relevant third party articles, case studies, press releases, white papers, e-newsletters, event invitations, archived events, research reports, blogs, success stories, case studies, videos, podcasts, and website content.

How can you leverage events?
Invite people to attend events such as: trade shows, live seminars, webinars, webcasts, executive briefings, workshops, conferences, road shows, speaking engagements and on demand events. Leverage past archived and recorded (archived) events with email links.

What can you do online?
Be sure to give your audience a way to subscribe to get updates either via RSS or via email. Here are some online examples such as: blog posts, podcasts, vidcasts, webinars, e-books, personalized microsites, wikis, and other multimedia.

What can you do via the phone?
Share new ideas, develop relationships, confirm correct contacts, get internal referrals, be sure to always get opt-in email addresses, personal invitations to events, reengage aged opportunities and identify sales ready leads.

This is by no means a comprehensive list of ideas but it should get you started. You might also find value in my recent webinar on lead nurturing relevant.

Do you have any other lead nurturing content ideas that you'd like to share?

Webcast: Closed-Loop Lead Generation & Management

Join me for a complimentary webinar on how to "Achieve a Closed-Loop System for Lead Generation and Management."

In this webcast, you'll learn how to:

• Identify and overcome the 5 barriers to closing the loop
• Get feedback on all leads to “close the loop” 100% of the time
• Qualify leads and hand them off with out "dropping the baton"
• Identify your lead generation tactics that drive the most leads
• Make sure that all qualified leads are fully pursued by sales 
• Develop a measurable marketing pipeline that drives the sales 
• Connect your tactics together for better ROI measurement

Update: the event went really well. And I've got a lot of great feedback and questions.

You can now watch the recorded archive

Thank you to ON24 for sponsoring and to the AMA for hosting the event.

7 Tips to Improve Sales Follow-up & Close More Leads

If you are like most B2B marketers, lead generation is at top of your priority list. But as you may already know, generating tons of “leads” doesn’t guarantee sales will follow.

Does the sales team either ignore your hard-won leads or complain about their quality? Do you ever wonder was the lead even contacted? If so, what’s the status?  Could you have helped move it along by going deeper in the sales cycle?

This chronic lack of visibility has a snowball effect of making it challenging for marketers to measure their effectiveness and understand their return on marketing investment (ROMI). So what can be done about it? 

Here's 7 Tips to Improve Sales Follow-up

1. Get buy in from sales team on your "sales ready" lead definition
2. Provide qualification information for each sales lead
3. Qualify and Distribute sales ready leads immediately
4. Communicate hand off to sales person
5. Measure sales pursuit - If lead not followed up it will be pulled / reassigned
6. Regularly close the loop -what gets measured gets done
7. Sales management must also audit and track rep follow-up

How often do you close the loop? I’ve found the most powerful way to improve sales follow-up on marketing generated leads is doing more frequent sales and marketing huddles.

Read Collaboration Huddles and 35 Other Ways to Improve Sales and Marketing Teamwork

Finally, if you’re using these tips already and still feel that your marketing and sales teams are working against each other instead of being on the same team, you could have some challenges with office politics read on.

MarketingSherpa just published an interview with Marketo CEO Phil Fernandez from a marketing view point and Barry Trailer, Co-Founder, CSO Insights who brings a sales perspective. Together Phil and Barry share seven other strategies to get both sides talking including how to:

• Model the sales/marketing funnel
• Develop a common vocabulary
• Create a closed-loop reporting process

MarketingSherpa: Overcoming Office Politics - 7 Strategies to Generate & Close More Leads.

Related posts:

Closed Loop Feedback: The Missing Lead Generation Huddle
Closed-Loop Marketers More Likely to Reach ROMI Goals
Podcast: Using Closed Loop Feedback to Boost Lead Generation ROI

Inquiry management and search marketing strategy

BtoB Magazine's Carol Krol interviewed Kevin Lee, executive chairman of Did-it Search Marketing on "Effective Search Strategies." I first met Kevin as a fellow speaker at MarketingSherpa's first Lead Generation Summit.

I liked what Kevin had to say when Krol asked him this question, "What are the top three things a marketer should be wary of when evaluating a search marketing strategy?" I think Kevin's points serve as a good reminder for web inquiry management.

I've summarized Kevin's three points:

1. Don’t be too Web myopic. Don’t focus exclusively on Web-based leads because typically in a b-to-b environment, a prospect may choose to communicate with your company by telephone or some other channel.
2. All leads are not created equal. This is true offline and online. Don't oversimplify. Qualify the leads first.
3. The velocity of inquiry follow-up matters. Your response time say's more about you then you realize. If your competition takes 24 hours to respond and it takes you days to respond, you’re in big trouble. And don't just send a canned response either.

BtoB Magazine: Effective search strategies

Early Stage Leads are too important for Sales People Alone

The management of sales leads is critical to generating Return on Marketing Investment.  Sadly, sales leads often land on the scrap heap because marketers throw leads over the wall and then expect sales people to catch them.

Last year, I linked to a David Meerman Scott's post, Sales Leads Are Too Valuable For Sales People Alone. He just wrote (round two) and I think it's worth checking out.

David writes, "...Salespeople may argue with me, but I think it is better at the early stages of the buying process NOT to pass names to sales unless the buyer is absolutely ready to move forward..."

I agree. The key is to match readiness of the buyer with expectations of your sales team. Otherwise you'll have a serious disconnect. You need to examine each lead ask if they are "sales ready" meaning they are ready to speak to a sales person.

Often when prospects have an identified need, they can spend months researching and seeking information on solutions that may satisfy that need. They are seeking education and information but would rather not talk to a sales person yet. This is why I think marketers should hold back and nurture early stage leads (with a human touch) on behalf of their sales team.

The goal of lead nurturing is to maintain a relevant and consistent dialog with viable leads - regardless of their timing to purchase - until they are sales ready. A key aspect of lead nurturing is the ability to provide valuable education and information to prospects up front, so that you become more than an expert; you become a trusted advisor.

Lead nurturing is a multi-touch process. Without lead nurturing program in place, I've found that early stage leads receive just 1 or maybe 2 touches before they are handed off to sales people. And that's not enough, especially if you have a complex sale. At InTouch, we’ve found early stage leads may require 8 to 12 (or more) meaningful nurturing touches before they are truly sales ready.

In cases where your experience tells you that a lead is sales-ready, or would best be in the hands of a salesperson, you should create an exception code or status. I recommend asking the following question, “Can marketing continue to nurture this opportunity until they are more sales-ready or is this a situation best handled by a salesperson?” This is why communication and cooperation between sales and marketing is so important.

Podcast: Interview with MarketingSherpa's Anne Holland

Would you like some inspiration or some fresh ideas for your marketing and lead generation strategy?

If so, MarketingSherpa just released their “Business Technology Marketing Benchmark Guide 2007-08” and I had the privilege to interview Anne Holland about this year's findings. Very useful stuff. Download the Executive Summary

During our in-depth interview, Anne shares some terrific insights and helpful data on numerous marketing and lead generation tactics.

Three data points that I found particularity interesting:

1. Teleprospecting works. As we all know, tech buyers are a notoriously tough crowd to cold call. Sherpa's findings contradict the "calling doesn't work" line we've heard for years. Their data shows that over 50% of tech buyers admitted to short listing a vendor after receiving a well timed and relevant phone call.

2. Sherpa's data shows that more decision makers (not just influencers) are attending webinars and watching archived events. This indicates the importance of relevant educational events and online content for lead generation.

3. Companies who provided fewer but higher quality "sales ready" leads to their sale people have better sales conversion rates than those that send lots of early stage leads and that creating a "cost per lead" culture just does not work.

Listen to podcast now (31 min MP3)

Show Agenda  

• Benchmark data that B2B all marketers must know
• Fresh ideas and best practices for lead qualification
• Why you should capture and track all web inquiries in your CRM
• How many buyers/influencers in the typical F500 buying process (hint: it's big!)
• Sherpa's unexpected data on B2B telemarketing (teleprospecting)
• Useful data on lead management and lead nurturing
• How webinars are reaching more decision makers than you would expect
• Common email mistakes (and why mobile devices matter more than you think)
• How and why high quality content is important and influential to buyers
• Why fewer leads is better (the CEOs role) and why "cost per lead" budgets fail
• Distinguishing characteristics of top performing marketers
• Unconventional research that will improve your corporate website homepage

The Business Technology Benchmark Marketing Guide features data on numerous marketing and lead generation tactics especially valuable. They also have practical data on search, email, PR, direct mail, lead generation, trade shows, podcasting, telemarketing, budgeting and more. They interviewed over 1000 marketers, plus this year they gathered in-depth research from 4,658 actual business technology buyers.

If you are a marketer for a company that sells technology, I encourage you to get a copy of this report. It will definitely help you better budget, forecast, and benchmark your marketing results.

MarketingSherpa: Business Technology Marketing Benchmark Guide 2007-08

Online Lead Generation and Management Strategies that Get Results

Back In 2005, I did an 11 City speaking tour sponsored by GlobalSpec to teach manufacturers how to become better at lead generation, lead management and lead nurturing. 

I traveled with Guy Maser VP of Marketing for GlobalSpec and I thought he had a great message about helping marketers get the most out of their internet lead generation investment. Today, his article in BtoB Magazine gives a great summary of his presentation from the roadshow and is worth a read.

Guys writes, “The backbone of traditional marketing has long been the 4Ps: product, pricing, placement and promotion. While these fundamentals still hold true, the Internet has changed marketing and the fundamentals we apply to it. New and innovative online marketing tactics help companies build their brand and generate leads online. Some of the leads are “hot” and ready to buy while others are long-term and need nurturing. To turn these leads into customers, marketing and sales teams must have dedicated and collaborative lead management practices. This environment has brought about a need to complement the classic 4Ps of marketing with a variation called the 4Ts: target, tactics, transact and track. Implementing the 4Ts can help you get the most out of the Internet in your b-to-b sales and marketing efforts, and can help improve the alignment between sales and marketing within an organization.”

BtoB Magazine: Lead Generation and Management Strategies that Get Results

The Physics of Trigger Events for Lead Generation

Most buyers aren't ready to buy when we're ready to sell. This trite but true observation has significant implications when it comes to lead generation.  It means that we must continue to nurture viable prospects until they are ready to buy. But what about the prospects who are not in your nurturing database yet?

This dilemma has led me to think about how trigger events are related to one of the basic laws of physics. Newton’s first law of motion (also called the law of inertia) is often stated as “an object at rest tends to stay at rest and an object in motion tends to stay in motion with the same speed and in the same direction unless acted upon by an unbalanced force.”

The first law of motion can act much like one of your potential prospects.  Unless there is an “unbalancing force” acting on them that is sufficient to move them away from the status quo (as rest), then they will not change their direction.  In this context, trigger events can be seen as the sufficient force or event that moved and changed the status quo.

So in the context of lead generation, what’s a trigger event? A trigger is a happening associated with a consequence so significant that it causes new behaviors, new ideas and new opportunities. One of my clients found companies with their key trigger events was 400% more likely to buy than companies without those trigger events.

When InTouch conducts an ideal customer profile workshop for a client, we help them understand favorable trigger events and related implications. The above trigger event mind map figure (Click Image to Enlarge) shows just some of the possible trigger events that you can track.

Trigger events matter for two key reasons. First, they may indicate the status quo in an organization is changing and secondly, they can contribute to the development of timely and relevant sales and marketing messaging. Relevance is one of the most difficult things to achieve with lead generation programs but trigger events can help a great deal.

Messaging that addresses (in a personalized manner) a specific problem that your prospect is having is more relevant and thus will be more effective than a generic features and benefits message. What’s better is that the problem can often be tied to a specific event or events.

There are three basic steps if you want start using trigger events:

1. Review 10 - 15 recent sales "wins" and look at what business pains or events were present. (See the above mind map for examples)
2. Develop an intelligent system to identify when your trigger events happen.
3. Understand trigger event implications and what to do once they happen.

You can research new business opportunities based on trigger events, for little to no cost, by leveraging press releases, websites and news wires. If you have a corporate librarian or local business library they can help you find what you need.

To begin collecting trigger events, I'd start with using free tools like the following:

Technorati watchlists

Google news alerts via email

Yahoo! RSS feeds & via email

Don’t try to do everything at once. Start with some basic trigger events and then build upon your foundation over time. Remember it’s an iterative process… you want to first crawl, walk and then run. As your sophistication grows, you will be ready to look into third party tools that specialize in tracking trigger events. 

Trigger event are a great way to change the physics of the buying process and yet another way that we marketers can to go beyond the lead.

Are you using trigger events? I'd love to hear your comments or experiences.

BTW - You can read more about trigger events in Chapter 5 of Lead Generation for the Complex Sale or search my blog archives for "trigger event." Also, Jill Konrath has some great information on trigger events (geared for sales people) in her book Selling to Big Companies and her blog too.

10 Lead Generation (Prospecting) Tips for Sales People

Sales people often lack the support of a dedicated marketing team that is able to execute lead generation programs on their behalf. This is particularity true in small companies.

Still, those sales people succeed in spite of it all. They must, in one way or another, generate their own leads to meet their revenue and sales targets that’s independent of corporate marketing programs.

In fact, they may be obligated as a part of their role to develop and execute localized lead generation programs. And instead of calling it lead generation, sales people will probably call it prospecting.

All of which means investment of time and proficiencies frequently beyond their realm, and sooner or later, one way or another, there must be a shift from prospecting back to selling.

In lead generation, the job of the marketing department is to develop leads to match the buyer’s readiness to buy and the seller’s expectations of selling. Marketing to sales: “We get the leads, you get the sales.”

Nevertheless, there are some organizations that for various reasons still place the responsibility of lead creation with the sales sector. While I disagree that this is the most effective way to generate leads, it’s important to note that the tenets offered in this post can be just as valuable to sales people doing their own personal lead generation as it to a dedicated marketing team.

Here are a few tips that I often share with sales people who are doing their own lead generation. 

1. Build an ideal customer profile – Focus your energy on leads that best fit your ideal customer profile. Both the companies and the individuals you covet as customers.  What separates your best and worst customers? What are their attributes and demographics? What organizations/associations do they belong to? 

2. Talk to your best customers – How much do you really know about your customers?  A simple phone call can generate plenty of useful information.  Ask your customers why they chose to work with you?  Is that the same reason they keep doing business with you?  How has working with you helped their business?  Would they refer you to other people?  Use this information to refine your message to identify more leads just like your best customers. Once you understand why clients chose your products or service you can tailor your message around the needs you solve. 

3. Build your personal prospecting engine - Leverage these activities by communicating with your prospects, customers, networks and alliance partners in a consistent manner by using traditional direct marketing methods such as direct mail, phone calls, personal publicity, and email campaigns. 

4. Develop a lead generation calendar - Map out your activities for each month and then really follow it! And don’t just make irrelevant pitches more often! Create a plan to add value every time you touch your future customers with relevant ideas, content and resources.

5. Act like a good financial manager - Your lead generation efforts should include a portfolio of tactics that you apply consistently over time.  You're not in it for the big hit. You’re investing in planting seeds that will eventually grow into relationships.

6. Define your goals for lead generation – Be clear on what you want.  Do you want 200 more leads in your database?  Do you want to generate $600K in new business in revenue this year?  Do you want to add 26 new customers this quarter? 

7. Rigorously qualify - Every sales opportunity to make sure they fit your ideal client/customer profile before you starts to develop a proposal or agree to do work. 

8. Be consistent - Remember the fable about the tortoise and the hare?  Dig your well before you’re thirsty.  No matter how busy you are, be sure to make time to do personal lead generation activities especially, if you don’t have a marketing team supporting you.

9. Develop a lead nurturing plan – While you may generate leads from your initial campaign, you will generate more by following up with addition