B2B Lead Generation Blog

Should lead generation ignore current customers?

”We know more about our prospects (leads) than we know about our current customers” was a shocking statement I heard from a client and it stuck with me. In fact, it's the impetus for this post.

When you have a complex sale, it can be easy to think of lead generation as only a process for acquiring new customers rather than a process that can also be applied to generating new or more business from current customers.

A while back I was in a meeting with a marketing leader of a Global 100 software firm.  He shared a story about their new CEO at the time. The CEO asked 10 members of the executive team to write a list of their top-10 customers. Amazingly just 4 of the 10 executives got 5 of more of the customers correct!  Their VP of Sales faired best, with correctly listing 8. 

In the same meeting it was pointed out that the top-10 customers accounted for over 50% of their $300 million in revenue. The CEO immediately declared that, “we're focusing on our customers first!” From that meeting they dubbed their new initiative as, “The Customer First Plan.” 

As a result of reaching out and talking to their customers, they saw a net revenue increase of 15% from current customers and their customer referrals increased by over 100%.

Still, I’m amazed at how many marketers seem to only emphasize new account acquisition when they could also be going further with their existing customers.

According to research by the CMO Council, “Marketers Are Flying Blind When It Comes to Leveraging Customer Data.” The study showed, “just 6 percent of marketers say they have excellent knowledge of the customers when it comes to demographic, behavioral, psychographic and transactional data, while over 50 percent report they have fair, little, or no knowledge of the customer.”

Conducted in late 2007 and early 2008, the CMO Council's “Business Gain From How You Retain” study undertook a wide-ranging evaluation of where and how marketers are "operationalizing" customer intelligence and insight to reduce customer churn, increase lifetime value, improve the customer experience, and increase the effectiveness and targeting of marketing spend.

The CMO Council concluded, “Only 50 percent of global marketers report having a strategy for further penetrating or monetizing key account relationships. In addition, a surprising 45 percent rate the effectiveness of customer relationship management (CRM) systems as deficient or needing more work, with only 15 percent of companies rating themselves extremely good or effective at integrating disparate customer data sources and repositories.”

The solution to solving poor customer management is to leverage a processes that you already have (or should have!). A lead generation program that includes teleprospecting, lead nurturing and lead management.

Adding a customer program to the lead generation mix can be fairly straightforward. The messaging is a bit different, but ultimately we still need to be a relevant resource to people. 

Often the first task in a customer program is to update the database. How long has it been since the database was verified? Are your contacts still there and are they in the same role? If you don’t already know the condition of your data, you can pull a random sample of data to test. Make sure you pull enough data to insure the test is statically valid.

Once the database is in working order, then question becomes, “How can we educate our current customers and affirm their decision to be working with us?” Nurture those all important relationships. Just like when reaching out to prospects, positioning you and your organization as trusted advisors is essential to building trust that starts AND maintains AND expands relationships.

From this point forward you should look to your current customers with the same energy and optimism as you do with your prospect and you’ll be amazed with the results.

So, do you have a Customer First Plan?

Generate over 60,0000 inquiries by educating people?

Last year, I wrote a post on giving away ideas to proactively educate and attract future customers. I was surprised that it generated such a lively discussion.

Michael Stelzner wrote the following comment on my post back then, “I have been giving away my trade secrets for years (against the advice of advisors). The results have been amazing. The fact is that folks look to you as a thought leader when you share your secrets. In addition, the discussion that comes from sharing results is a better idea.”

Today, Michael just launched a series of videos on how he is leveraging educational techniques to pull in inquiries and generate leads. Michael told me he's got a bunch of videos he plans to release over the next few days telling how he generated over 60,000 inquiries and leads for his business by giving away his ideas.

Watch his first video, "How To Generate Mass Interest in Your Business During Tough Times." (No need to do anything special, it will just start playing.)

How to Select and Optimize Outsourced Teleprospecting Redux

If you're too busy to listen to my podcast or simply prefer to reading over listening, Sridhar Ramanathan, whom I interviewed on how to select and optimize outsourced teleprospecting partnerships, posted his the talking points on his blog. 

Pacifica Group: Part II: How to Select and Optimize Outsourced Teleprospecting

Let's stop doing random acts of lead generation

I don’t know about you but I seldom meet a B2B marketer who has time to think. And it seems that the pressure keeps building as more of us seek to do more with less.

That said, it’s vital for us to think before we execute. It’s not about doing more campaign activity… it’s about doing the right things repeatedly better.

The simple act of a sales and marketing team finding time to think and collaborate together is vital to developing a solid lead generation program. Our results will improve because we're following this approach: ready, aim, aim, aim, and then fire. 

Mike Gospe wrote a great piece for MarketingProfs, "Lead-Generation Blueprints in 30 Minutes." I like the article because it shows how one marketer took time (just 30 minutes) to think out a problem with his sales team and develop a game plan before they executed. The ROI results of this approach are truly remarkable.

My sales and marketing meets together weekly via "huddles" it really helps them get the same page and collaborate. It's amazing what can be accomplished in just 30 minutes.

Here’s a list of 35 other ways that Marketing and Sales can collaborate together.

Lead management software becoming a hot topic

What do you do with leads or inquires once you generate them?

This basic question is overlooked by so many and yet it’s the leading cause of failure in what would otherwise be effective lead generation programs.

The common-sense answer to this challenge is easier said than done: Have your best people respond to them quickly and consistently in order to qualify them into sales ready leads. The ones that aren’t qualified yet (but are a fit) you put into a lead nurturing process.

The need to better manage leads and inquires has given rise to a slew of new software companies offering a variety of lead management or marketing automation solutions. 

An interesting conversation was started recently by Laura Ramos on the Forrester Marketing blog about lead management software. I’m really glad to see an analyst giving their opinion and I look forward to more insights. Ramos’ post, “B2B Lead Management Market Heats Up,” is definitely worth checking out.

According to Ramos, there are four primary buckets of technology solutions aimed at solving the “how do I make lead generation activities more effective?” They are:

1. Web analytics
2. Database services
3. Marketing automation
4. “Pure play” lead management

With that said, I think it is important to realize that lead management software and marketing automation tools are only one part of an effective process. Here's what I've learned...

Software will not spontaneously generate collaboration between sales and marketing, nor will it create solutions that match your processes and it certainly will not generate sales-ready leads on it’s own. However, for many the allure of easy execution and fast results are difficult to resist. It’s easy to overlook that these systems require a great deal of hands on input and maintenance to be fully appreciated.

My company has spent well over a million dollars and almost ten years to develop our lead management software system that we use as part of our services and we’re learning what works (and what doesn’t) everyday through testing and trial and error. That said, I can say that developing a good process takes more time than you think and developing people to execute the process consistently is even more difficult.

I regularly encounter organizations that invest in expensive software before they fully understand the fundamental operational processes that it will be supporting. This was and still is true of CRM and SFA systems. Lead management software has turned out to be no different. If you want to fully leverage your lead management software, you’ll first need to develop operational discipline and focus on good execution.

Start by understanding your lead generation requirements and design a suitable process to support it and insert the software into the process where it will be most effective and actually used. Most importantly, don’t under estimate the need for a dedicated team of people that will drive the process and make the inputs into the system.

Begin by mapping out a clear process. At InTouch we use process flow and data diagrams to collaborate with clients when designing lead management programs.  Make sure you involve and collaborate with everyone who will be part of the process. Their buy-in will be key to the programs success. Then identify if there are still any gaps in staffing. Finally, once people and process are mapped out, select the tools or systems that will help your people efficiently manage the process.

Lead management is the bridge between sales and marketing that connects the beginning and middle of the customer acquisition process. It requires engaged people to execute the right process, which is then supported by the right software.

Podcast: A new role for sales as expert content filters

I just had a great interview with Robin Carey, co-founder of the Customer Collective.

Salespeople have become the second choice for information among buyers who'd rather just go to the Internet. This trend actually creates an opportunity for those who think and act like trusted advisors.

You can listen here

In the interview, I share how I got my start and how the Internet has shifted control away from marketers and salespeople. I also describe how today's sales people can add value to the buying process by becoming expert content filters for prospects. This is the key to lead nurturing with a human touch.

What's The Customer Collective? It's a new business outreach community for sales and marketing executives. It was built in collaboration with established media companies like Business Week, ZDNet and BNET. I see it as a social media site (that doesn't focus on social media) but rather looks at real meat and potatoes sales and marketing. We need more sites like this.

Fear not! Think like a savvy investor with lead generation

This morning I was talking to a marketing leader about his 2008 strategy and he brought up some concerns he had about the economy and its potential impact on him and others. Can you blame him?

In years past, marketing has been favorite target for cuts by CFOs and CEOs as they look to conserve cash and reinforce their balance sheets for tough times.

I’m less concerned about budget cuts and more interested in opportunities for him and other B2B marketers who choose to bring focus to their marketing efforts. We have to remember that regardless of the economy, sales people are still expected to perform. I seldom find sales quotas are lowered to fit the news headlines.

If you want to flourish regardless of the economic conditions, you need to look for ways to help your sales team execute and improve performance.

I’m convinced that one of the best ways to do that is to focus on lead generation. Yesterday, I read a Kate Maddox's article in BtoB Magazine, "IDC: Tougher times for tech marketing," which supports that other B2B marketers are doing just that.

Much like a savvy investor who buys when the market is down, smart marketers can capitalize on this opportunity (and beat competitors), by bringing focus and attention to their lead generation efforts.

Maddox’s article highlights IDC's recent tech marketing barometer research. IDC showed that fewer tech marketers are increasing their budgets this year compared to last year. But I think the bigger story is how those dollars are being allocated. Maddox writes, “According to the [IDC] report. Lead generation is the top marketing priority for tech marketers this year…”

According to studies, the single biggest issue for contemporary business-to-business marketers is effective lead generation.  Conversely, it has been pointed out that 80% of marketing expenditures on lead generation and collateral are wasted because the leads are ignored by sales people.

For this reason, marketers should direct their budgets away from traditional awareness building campaigns that quickly eat up budget and instead expand and optimize lead generation programs that bring measurable results. Finding better tools and processes for managing the leads or inquires that they already have is also a good investment in a turbulent economy.

You will optimize lead generation immediately if you can honestly answer “yes” to all of the following questions:

• Do sales and marketing agree on what the word “lead” means? 
• Are you tracking the conversion rates of leads to sales opportunities?
• Can you/Do you close-the-loop on all leads that are being passed to sales?
• Does your sales team pass back early stage or "cold" leads back for lead nurturing?

You may also want to check out my complementary webinar archive based on the ebook "The One Piece Of Advice You Can't Generate Leads Without" by RainToday titled, “More Is Not Better If You Don't Know How To Nurture”

Lead Nurturing is about Relationships, not e-mails

Carrying on the theme of my recent post on lead nurturing as trusted advisors with the  human touch, I came across Mike Volpe's post over the HubSpot Marketing Blog. I thought he did a nice job of showing the human touch in action as part of the lead nurturing process.

The goal of lead nurturing is to maintain a relevant and consistent dialog with viable future customers - regardless of their timing to buy. It’s about relationships. As you read Mike’s story, you'll notice how he helped “Kristen” move through her buying process not by selling but by seeking first to be a relevant resource to her.

Lead nurturing requires a shift away from the traditional marketing mind-set to a new way of thinking centered on the following tenets:

• Companies don't buy - people do. Don't ever forget the human touch. 
• Build relationships with the right people and companies regardless of their timing to buy.  Engage these people early in their buying process (preferably before) and you can co-create and influence their vision.
• Trusted advisers win more sales than slick brands.
• More ROI is reaped from the patient tending of future customers (relationships) over time. Think: customers for life.
• Lead nurturing is a conversation, not a series of disjointed campaigns. 
• A multi-tactic and multi-touch lead generation portfolio will always outperform marketing tactics that stand alone.
• Generate relevant content that engages the right decision makers/influencers.
• The first impression matters.  So does the second.  So does every single touch after that.  Consistency and relevancy is key.

If you keep these ideas top of mind, the way you nurture leads will naturally go beyond just e-mail. You’ll start thinking about how you and your sales people can be a relevant resource. When you do that, you don’t have to sell to people. They will come to you first when they are ready. Again, it’s about relationships.

How to make B2B marketing messages more memorable

In B2B marketing, when you have many potential buyers who are involved in the buying process, how do you connect with these people in a memorable way?

If you look at most lead generation messages, they often contain industry jargon and abstract ideas. Interestingly, that’s part of the reason many of them don’t work.

Our future customers are weary of messages, pitches, hype, buzzwords, and corporate speak, that they quickly forget them. So how do you create marketing and lead generation messages worth remembering?

According to this ITSMA interview with Chip Heath author of What Makes Things Stick, we need to overcome the curse of knowledge.

Heath say’s, “B2B marketers have a very high standard of communication that they have to impart. A group of psychologists and behavioral economists has called this ‘the Curse of Knowledge.’ As we become experts, it becomes harder to imagine not knowing what we know.”

In other words, as we develop our individual areas of expertise and live it out in our companies, it actually makes it harder to communicate with those outside out company. This could be part of the reason some might struggle explaining their job (i.e. what you do) to family and friends.

Heath’s focus is on this idea of “stickiness” he found that for our ideas to stick in people’s minds, they must be concrete. But the reality is that most of our business language is far from concrete.

I've summarized the 6 themes that Heath covers in his book that are consistent with sticky ideas:

1. Simple - get to the essential idea, the most important idea should leap out
2. Unexpected -blast preconceived notions causes people to stop, think and remember
3. Concrete - use real-world analogies to simplify complex ideas
4. Credible - do you have a trust worthy reputation? If not, people will ignore you.
5. Emotional - people often decide based on emotion and backfill with logic
6. Stories - we're wired to pay attention to stories and stories can be retold

I found this related MarketingProfs article, "How to Use Imagery to Create Memorable Messages" by professor Debbie MacInnis interesting. MacInnis describes new research about combining concrete words with imagery to make more memorable branding messages and “the power of the internal movies that consumers generate themselves.” Please note: this article was written from a B2C perspective but as I think about it I see B2B applications too.

Lead Nurturing as trusted advisors with the Human Touch

In today’s commoditized business climate I think what sets companies apart with a complex sale is how well they build and cultivate relationships.

Over the years, I’ve observed a truth; and this truth will requires many sales people to reconsider how they think selling should be done.

The truth is, average sales people think they are most effective when they talk with someone WHEN they are ready to buy, but top performers seek to build relationships with the right people in the right companies BEFORE they're ready to buy.

This is where marketing can have a profound impact by helping their sales team go beyond the lead.

Today’s prospects have a general lack of trust and they simply don’t want to be sold. They are weary of pitches, hype, pushy sales people and manipulative marketing tactics. They are time constrained and too busy to think or strategize. So what do they do with most sales and marketing messages? They simply ignore them.

For this reason, I think it’s critical to contact and have initial conversations with our future customers that are devoid of sales pitches.  Quite literally when we begin a conversation with them, their attitudes and beliefs are being shaped, primed by the information they have already soaked up through various sources. 

Be a resource to them regardless of their timing to buy. Otherwise, they are likely to get information from the internet or uninformed colleagues, trade publications or heaven forbid your competitors. In other words, we need to move from lead generation campaigns to conversations.

Sellers can make the biggest impact early on in the buying process, or before it happens by developing relationships with potential clients and becoming a trusted advisor. The best way to do this is by starting with what we call the “human touch.” A personal phone call to the right person that is free of sales hype is the best way to build relationships that lead to positive sales results.

Relationship building with prospects is part of the overall lead nurturing process.

The goal of lead nurturing is to maintain a relevant and consistent dialog with viable leads - regardless of their timing to buy - until they are sales ready. A key aspect of lead nurturing is the ability to provide valuable education and information to prospects up front. In this way you will be able to position yourself as a trusted advisor and perhaps even a thought leader.

I was honored to speak at the Jill Konrath's Sales Shebang. Jill posted a summary of what I shared on the Selling to Big Companies blog. It includes specific tips on how you can leverage thought leadership to win more sales with lead nurturing.

Read: Leverage Thought Leadership to Win More Sales (with Nurturing)

Lesson’s learned from Podcasting

If you plan on entering the world of podcasting or want to make yours better, you can read what I’ve learned in my MarketingProfs article, "Lessons Learned from Podcasting."

Similar to blogging, podcasting is a medium that B2B marketers remain on the fence about. Are they worth the time investment? Should you start a podcast to generate leads? I would say probably not, at least if that’s your only motivation.

Podcasts work because they have an appeal of authenticity. There is power in the human voice. And that’s why they are a great way to positively inform and educate your audience. If that’s a goal you have, then read on.

Think of podcasts as content pieces to use as part a lead nurturing program. If you’re going to start podcasting don’t just do one and see what happens. A good podcast requires a commitment to do more than one to build your audience.

Here are some podcast ideas you can try:

• Ideas or tips of the day, week or month
• Talk radio complete with topic and call-in listeners
• Short interviews with thought leaders and industry experts
• Recording speeches, webinars or teleconferences for later distribution
• Promote an upcoming event by giving a preview of the speaker or content

I’ve done a number of podcasts and learned that my listeners don’t have time for 20 minute podcasts. For future podcasts, I’m going to break them into shorter bite sized segments. Also, I’m exploring some technologies that allow smart tagging of audio so people can skip ahead or click into the specific audio content they believe is relevant.  Any suggestions here would be welcome.

Did you know that most people don’t listen to podcasts via MP3 players? The majority still listen from their desktops instead. That’s a good thing if your using them for lead nurturing. We’ve found that sending links to the podcast audio file via email (as part of a nurturing program) along with a short message is an effective way to reach more listeners.

Ultimately, your reasons for podcasting may be to use your content for lead generation, but I urge you to begin with a heart to make a difference with your audience. If you begin with that in mind, your efforts to inform and educate will be obvious and you’ll increase the odds that your audience will keep listening.

Think more, do less

Are you too busy to think? Many of us feel that way at times. As simple as it seems, finding time to think effectively is vital to developing a solid sales, marketing and lead generation strategy. Without question, our mindsets ultimately influence our strategic choices.

Which is why I think Michael Webb’s post on the subject of thinking differently and banishing waste from sales and marketing is very compelling.

Michael explains that one of the most valuable questions he asks sales and marketing teams is, “What kinds of things clearly add no value to your sales and marketing operations?” Webb has found that people react strongly to this question. He often hears the same feedback over and over. Such as:

• Time spent on administration, reporting, and menial tasks (leaving little time for customers)
• Trade shows and events that generate boxes of “leads” not worth calling on
• Marketing literature that no one reads
• Wasting time with the wrong prospects

I see these same things too. So, instead of spending time looking at ways we can to create more of the same activity, why not think about how you can focus on what your internal and external customers really care about?

This involves asking provocative questions about the lead generation status quo such as:

• Will creating more activity for sales people really drive more revenue?
• Do I really want to know what my sales team is doing (or not doing) with our leads?
• Where is our sales team getting stuck in advancing our leads?

Also, I think you’ll find this post by Ed Batista on Strategic Quitting relevant. He highlights some thoughts from Seth Godin's book The Dip and he ties in some ideas from Peter Drucker.

Ed shares these questions, “Where can I deliver excellence? Where should I expect excellence in return? And how can I focus my time and energy to make this as likely as possible? This allows me to do some strategic quitting--or even better, not to start misguided efforts in the first place--and substantially increase the return on my personal investments.”

Some of your lead generation tactics may generate more inquiry activity than others but that doesn’t mean they are more valuable.

For example, I’ve talked with marketers who have analyzed their lead generation results and found tactics that generated the most activity often proved less effective at driving actual ROI, while others that didn’t produce as much activity did. These types of insights and ROI measurements can only be gleaned over the long term but if your status quo is to continue driving more campaign activity; then you may never know the difference.

At some point, if we are willing to stop and examine our decisions and the status quo, we will likely catch ourselves starting more low value activities and quit before we pursue them in the first place. Now, that’s time well spent!

Where's the passion in B2B marketing?

I spoke yesterday at MarketingSherpa's Demand Generation Summit and I felt led to go off topic for a bit to address why I do, what I do. Personally, I've been pondering the idea of passion and what role it plays in our careers as marketers or leaders.

Read Mike Volpe's summary of my presentation at the the Small Business Hub Blog.

In my short aside, I ended up talking about things we marketers often don't talk about. Our heart. What drives us? What role does the heart play in our job as marketers?

How do we create relevance for ourselves, our colleagues, and those future customers we hope to reach and influence?

Can you market something without passion and still be successful? If so, why would you want to?

I've wondered how we can be passionate advocates to others outside our companies if we don't have close relationships and trust inside our companies?

To me, disharmony is the enemy of execution. I liked something Seth wrote a while back, "...just about every successful venture is based on an unoriginal idea, beautifully executed." I agree.

In this age of automation, depersonalization, scoring and measurement, I'm not seeing the "human touch" in B2B marketing. So how can we humanize the process and actually build relationships?

I'm sincere in my vision to profoundly change the way people think about marketing and lead generation for the complex sale.

I believe the complex sale presents a set of unique sales and marketing problems that benefit by a shift away from the traditional lead generation mind-set to a new way of thinking centered on the following tenets:

• More ROI is reaped from the patient tending of potential customers (relationships) over time. Customers for life.
• Lead generation is a conversation, not a series of disjointed campaigns. 
• Build relationships with the right people and companies regardless of their timing to buy.   
• Engage people early (preferably before) in their buying process as possible so you can create and influence their vision. 
• The first impression matters.  So does the second.  So does every single touch after that.  Consistency and relevancy is key.
• Sales and marketing must work together as one team.  Seeing each other as internal customers. 
• A multi-modal and multi-touch lead generation portfolio will always outperform marketing tactics that stand alone.
• Sales and marketing should have a unified understanding and consensus in their language on things like ideal customers and universal lead definition.
• If used properly, the phone is the single best way to reach decision makers and to begin a dialog when you have a complex sale.   
• Buy-in from sales and marketing as well as executive leadership is critical to the success of any lead generation program.
• Be willing and prepared to close the loop with every opportunity that is identified.
• The purpose of marketing is to help the sales team sell.
• Trusted advisers win more sales than slick brands.
• Companies don't buy - people do. Don't ever forget the human touch.

Again, I think the complex sale requires the human touch as a central element. It starts with our individual heart and our passion (Do I believe in what I'm doing?). Then we orient ourselves to our companies collective heart and passion (Do I believe in my company and what my company does?). Finally, we carry heart and passion outside our companies (Do we believe in what we're doing?).

Lead reengagement gives you more out of your investment

The year-end push is on and I know you may be wondering what else can I do to drive more revenue with little or no remaining budget?  I've found the best way is to focus on the leads you already have.

Lead reengagement is one of the most powerful ROI tools marketers have available to them. Why? You're getting more out of the money you've already spent by going deeper within the opportunities you already have. It seems like common sense, but the reality is, I know of very few companies that think about it, because they assume it's the salespeople's job.

That's why I thought you'd find these two articles published this week in BtoB Magazine relevant. They each explain a little known aspect of lead nurturing called lead reengagement.

In the following article, I'm interviewed by BtoB writer Christopher Hosford and share some trends in what he calls lead recycling (I prefer to call it lead reengagement) and I explain what we do at InTouch.

Read Effective Re-Engagement Gives You More Out Of Your Investment

In this article, Hosford interviews my friend and client Mikel Chertudi, senior director, online marketing and demand generation at Omniture. Mikel shares what Omniture is doing to optimize their lead reengagement process and drive more revenue.

Read Omniture Practices What It Preaches

B2B Lead management is far from an easy task

Companies that adopt effective lead management processes generate more revenue from their lead generation investment and have overall higher close rates on marketing generated leads than those that do not. But I've encountered very few companies that really do lead management.

What is lead management? Lead management is a multistage process that manages the conversion of sales leads to customers. Some people say it's the process of going from "first contact to close."

In Christopher Hosford’s BtoB Magazine article, he highlights some of the reasons why "Lead management far from easy task."

The article mainly highlight’s "lead scoring and automation," but that’s only part of the solution. Lead scoring and automation support a process of lead qualification, but I would argue that there are more fundamental aspects of lead management that often get overlooked.

Take a moment and think about your lead management efforts... do you see it as process? 

Imagine that your lead management process is a manufacturing operation and your leads are your product. Now imagine that 80% of your product coming off the manufacturing line were defective. In the manufacturing world, where concepts like six sigma are accepted, that kind of defect rate would a blinding sign of a problem (or multiple ones) in the process. Yet, for some reason, in sales and marketing that kind of defect rate is often accepted as normal or acceptable. 

There are numerous business process improvement methodologies that have seeped into companies large and small, but for some reason they are not yet as prevalent in the field of sales and marketing.

This may be because much of selling and buying occurs outside a controlled environment making tracking difficult, however a process can be implemented to track milestones and touch points. Lead management provides a framework for controlling and driving that process.   

Here are the 6 major stages of an effective lead management:

1. Lead Generation (generating inquiries)
2. Lead Qualification (are they a fit? Are they sales ready?)
3. Lead Nurturing (cultivating early stage leads)
4. Lead Distribution (hand off from marketing to sales)
5. Lead Pursuit (sales process and pipeline)
6. Lead Tracking and reporting (closed the loop between sales and marketing)

Do you have your process for each of these steps documented and understood by key stakeholders? If not, start now. You won't regret it.

To give you a hand, I've updated a figure from Lead Generation for the Complex Sale on lead management. (Click above Image to enlarge or Download PDF)

I believe there are two funnels - a marketing funnel and a sales funnel. The marketing pipeline is managing the customer interactions from first contact through to a viable sales opportunity (aka sales ready lead). The success of your marketing funnel directly impacts that of the sales funnel. The bigger and better your marketing funnel, the bigger and better your sales funnel.

Within the marketing funnel, I find that most marketers need to put more attention on the processes of lead qualification and nurturing.

Here are the top three issues:

1. Inquiries are improperly handed off to sales without being qualified.
2. A lead nurturing program has not been implemented.
3. Sales has not been given the means to hand unsuccessful leads back to marketing for further work or nurturing on their behalf.

Like other business process improvement initiatives, lead management must start with the proper mindset. Lead management is a process that can be documented, measured and refined. 

It’s certainly is not easy, so start with the mindset that lead management is a process and make that process as simple a possible. Don’t forget that software does NOT create collaboration. Make sure everyone on in the process has “bought in” and understands their role. Only then will you have the foundation that will support a more complex lead management practices.

Related information:

Here's an in-depth article on lead qualification I wrote for Target Marketing: What’s a Lead?

My recent webinar on multi-touch lead nurturing 

On Alignment between Marketing and Finance

Many marketers are quickly approaching their favorite time of year.  Okay, not really. I'm of course talking about budget time.

When I see the challenge that marketers face when it comes to getting their budgets approved, I wonder why it has to be so hard?

Last year, I highlighted a report  by MarketingSherpa which concludes that marketers need to do a better job capturing and communicating their value.  According the MarketingSherpa research, "...only 17% of B-to-B marketers we queried were sure their CFOs understood the value of lead generation programs."

Last week, I read a short BtoB article by Carol Krol that shows that this continues to be a challenge. Her article summarizes some new research by the Association of National Advertisers in conjunction with Marketing Management Analytics.

Krol writes, "The study found that a relationship between marketing and finance is often lacking. Sixty-one percent of marketers surveyed for the study said there is “some” cooperation between the two departments when establishing metrics and methodologies for measuring marketing ROI, while only 22% said there was “full” cooperation."

Each discipline is vital to the success of the company and they must work together as team. But I believe that most of our colleagues in finance don’t fully understand marketing. It’s not a surprise that financial executives still view marketing as an expense, a.k.a. cost center, rather than viewing it as an asset that creates revenue.

As marketers we need to do more to educate our peers on the value of marketing. We need to act as one team and seek to understand each other better and learn each other’s language. Bottom line: it's the numbers.  So why not begin with that? 

I think the late Dale Carnegie has a great quote in his perennial best seller, How to Win Friends and Influence People that summarizes my point.

He writes, “I go fishing up in Maine every summer. Personally I am very fond of strawberries and cream; but I find that for some strange reason fish prefer worms. So when I go fishing, I don’t think about what I want. I think about what they want. I don’t bait the hook with strawberries and cream. Rather, I dangle a worm or a grasshopper in front of the fish and say: “Wouldn’t you like to have that?” Why not use the same common sense when fishing for people?”

Related post: Budget Wars: Sales & Finance vs Marketing

MarketingSherpa Demand Generation Summit 2007

Click here now to buy a ticket to the Demand Gen Summit and get a copy of my new book: "Lead Generation for the Complex Sale" Register by 9/28 For a $100 Discount

You're invited to join me at MarketingSherpa’s Demand Generation Summit at your choice of Boston (Oct 15-16) or San Francisco (Oct 29-30.) I’ll be speaking on “Blogging, Podcasting, Speaking Gigs, & Book Authorship: How to Generate Leads and Measure ROI as an Authority.”

Some of the other topics include: New B-to-B Search Marketing; Maximizing White Papers, Ezines Webinars & Podcasts; Marketing to Fortune 500; Video, Viral & Web 2.0 B-to-B Marketing; How to Measure & Manage Leads and more.

I hope you can make it. Register here

B2B Marketing and lead generation via Social networking

Have you dipped your toe in the water of social networking yet? And if not, should you start? That's a question I know a lot of very busy B2B marketers ask themselves which is why I found Tessa Wegert's ClickZ article on "Facebook as a B2B Marketing Tool" interesting.

In the article, Wegert highlights how some marketers are experimenting with using the Facebook site for proactive marketing and build targeted niche networks and B2B communities.

I've been using LinkedIn for several years because it's geared more for business people. But I’ve heard the audience demographic of the Facebook is now moving from being focused on college kids to becoming a place for adults.

Overall, social networking sites are proving to be great tools for job seekers and recruiting. But I still wonder about the value of social networking tools for lead generation and business development that Wegert's article brings up.

In B2B, I think our reputation matters as much as our brand. Like traditional networks, online social networks must be built on trust and value to be effective. In either case, you can't replace credibility lost, if you fail to use them correctly.

I have a few hundred people in my online social network and more in my off line network. But I've found it takes just as much effort to use social networking tools to nurture relationships online as it does to nurture relationships off line. So in the end, I end up connecting more with my network offline or using old standbys like the phone or email.

Here's my question…

If you use social networking tools, I'd love to get your input. Do you think a typical marketer or sales person (who isn't a good “networker” already) can build relationships and generate sales leads for their company from a social networking tool? Why or why not?

Closed Loop Marketing Isn't Software

I recently spoke with a reader who was struggling with his closed loop marketing process. I'm sharing part of our conversation so that other readers may benefit.

He explained that his company had invested "big dollars" to install a new marketing automation software system. It promised to deliver better ROI measurement for their marketing campaigns. I could hear his frustration when he said, "But we are still unable to close-the-loop and measure ROI on most of the sales leads we pass to sales." 

I asked him where he thought the breakdown was happening and he said, "my sales team... They don't update the CRM so I can't get the reports I need." I told him this is a challenge that a lot of marketers face.

I then sent him a link to a post titled why don't sales people update the CRM and what can be done about it. It has some great ideas and comments from other readers.

Overall, I agree with the idea of software and systems for better ROI measurement and accountability. And I do believe the CRM Database should be the hub of all communication between sales and marketing. But closed-loop marketing isn't software.

Personally, I've never seen closed-loop feedback suddenly erupt as a result of software. It just doesn't happen. Good collaboration and a well documented process (that works manually) must exist first.

We need to realize that marketers and sales people often have very different ideas on what data is valuable. Unless this is understood, our attempts to measure results after the fact simply won't work. And that's where I've found "lead generation huddles" help get that ironed out.

I also passed along this recent article "Closed Loop Marketing" by Greg Anderson. I think Anderson does a nice job explaining some of different ways that closed loop marketing adds value and contributes to sales and marketing teamwork. 

Content ideas for lead nurturing and tactics to use

When it comes to lead nurturing, I find that many marketers get stuck because they lack enough good content to do it consistently. My advice (if you plan to do it) is to start accumulating content and building your lead nurturing library ASAP.

How do you build your library of relevant lead nurturing content?

A lead nurturing program can leverage existing investments that you have made in other marketing tactics such as events, white papers, contributed articles, or any other thought leading content. Third-party resources and content can also be effectively utilized to bring you an aspect of credibility through the the halo effect.

Begin by developing a catalog (think library) of all of your lead nurturing content. Unfortunately, if you have a lot of content this can be tedious process. But trust me it's worth it. To help you get started, I’ve put together a simple spreadsheet (with example data).  Download Lead-Nurturing-Content-Catalog-Sample.xls

Next, start digging around for good content in places such as your website, shared network folders and other content management systems that you have access too and collect that data in your spreadsheet. I advise starting with the most recent content first and then working your way back in time. And once you're done, be sure to keep your lead nurturing library catalog updated.

Here are some tactics you can use to leverage your lead nurturing content:

What can you send via direct mail?
The workhorse of business-to-business direct mail is still the one-page, personalized letter sent in a #10 envelope. Here are some direct mail content ideas: personal letters, dimensional mailers, books, newsletters, press releases, white papers, event invitations, research reports, case studies, success stories, article reprints and third-party articles.

What can you send via email?
Send personalized one-to-one emails with links to: by-lined articles, blog posts, relevant third party articles, case studies, press releases, white papers, e-newsletters, event invitations, archived events, research reports, blogs, success stories, case studies, videos, podcasts, and website content.

How can you leverage events?
Invite people to attend events such as: trade shows, live seminars, webinars, webcasts, executive briefings, workshops, conferences, road shows, speaking engagements and on demand events. Leverage past archived and recorded (archived) events with email links.

What can you do online?
Be sure to give your audience a way to subscribe to get updates either via RSS or via email. Here are some online examples such as: blog posts, podcasts, vidcasts, webinars, e-books, personalized microsites, wikis, and other multimedia.

What can you do via the phone?
Share new ideas, develop relationships, confirm correct contacts, get internal referrals, be sure to always get opt-in email addresses, personal invitations to events, reengage aged opportunities and identify sales ready leads.

This is by no means a comprehensive list of ideas but it should get you started. You might also find value in my recent webinar on lead nurturing relevant.

Do you have any other lead nurturing content ideas that you'd like to share?

Early Stage Leads are too important for Sales People Alone

The management of sales leads is critical to generating Return on Marketing Investment.  Sadly, sales leads often land on the scrap heap because marketers throw leads over the wall and then expect sales people to catch them.

Last year, I linked to a David Meerman Scott's post, Sales Leads Are Too Valuable For Sales People Alone. He just wrote (round two) and I think it's worth checking out.

David writes, "...Salespeople may argue with me, but I think it is better at the early stages of the buying process NOT to pass names to sales unless the buyer is absolutely ready to move forward..."

I agree. The key is to match readiness of the buyer with expectations of your sales team. Otherwise you'll have a serious disconnect. You need to examine each lead ask if they are "sales ready" meaning they are ready to speak to a sales person.

Often when prospects have an identified need, they can spend months researching and seeking information on solutions that may satisfy that need. They are seeking education and information but would rather not talk to a sales person yet. This is why I think marketers should hold back and nurture early stage leads (with a human touch) on behalf of their sales team.

The goal of lead nurturing is to maintain a relevant and consistent dialog with viable leads - regardless of their timing to purchase - until they are sales ready. A key aspect of lead nurturing is the ability to provide valuable education and information to prospects up front, so that you become more than an expert; you become a trusted advisor.

Lead nurturing is a multi-touch process. Without lead nurturing program in place, I've found that early stage leads receive just 1 or maybe 2 touches before they are handed off to sales people. And that's not enough, especially if you have a complex sale. At InTouch, we’ve found early stage leads may require 8 to 12 (or more) meaningful nurturing touches before they are truly sales ready.

In cases where your experience tells you that a lead is sales-ready, or would best be in the hands of a salesperson, you should create an exception code or status. I recommend asking the following question, “Can marketing continue to nurture this opportunity until they are more sales-ready or is this a situation best handled by a salesperson?” This is why communication and cooperation between sales and marketing is so important.

Podcast: Interview with MarketingSherpa's Anne Holland

Would you like some inspiration or some fresh ideas for your marketing and lead generation strategy?

If so, MarketingSherpa just released their “Business Technology Marketing Benchmark Guide 2007-08” and I had the privilege to interview Anne Holland about this year's findings. Very useful stuff. Download the Executive Summary

During our in-depth interview, Anne shares some terrific insights and helpful data on numerous marketing and lead generation tactics.

Three data points that I found particularity interesting:

1. Teleprospecting works. As we all know, tech buyers are a notoriously tough crowd to cold call. Sherpa's findings contradict the "calling doesn't work" line we've heard for years. Their data shows that over 50% of tech buyers admitted to short listing a vendor after receiving a well timed and relevant phone call.

2. Sherpa's data shows that more decision makers (not just influencers) are attending webinars and watching archived events. This indicates the importance of relevant educational events and online content for lead generation.

3. Companies who provided fewer but higher quality "sales ready" leads to their sale people have better sales conversion rates than those that send lots of early stage leads and that creating a "cost per lead" culture just does not work.

Listen to podcast now (31 min MP3)

Show Agenda  

• Benchmark data that B2B all marketers must know
• Fresh ideas and best practices for lead qualification
• Why you should capture and track all web inquiries in your CRM
• How many buyers/influencers in the typical F500 buying process (hint: it's big!)
• Sherpa's unexpected data on B2B telemarketing (teleprospecting)
• Useful data on lead management and lead nurturing
• How webinars are reaching more decision makers than you would expect
• Common email mistakes (and why mobile devices matter more than you think)
• How and why high quality content is important and influential to buyers
• Why fewer leads is better (the CEOs role) and why "cost per lead" budgets fail
• Distinguishing characteristics of top performing marketers
• Unconventional research that will improve your corporate website homepage

The Business Technology Benchmark Marketing Guide features data on numerous marketing and lead generation tactics especially valuable. They also have practical data on search, email, PR, direct mail, lead generation, trade shows, podcasting, telemarketing, budgeting and more. They interviewed over 1000 marketers, plus this year they gathered in-depth research from 4,658 actual business technology buyers.

If you are a marketer for a company that sells technology, I encourage you to get a copy of this report. It will definitely help you better budget, forecast, and benchmark your marketing results.

MarketingSherpa: Business Technology Marketing Benchmark Guide 2007-08

Online Lead Generation and Management Strategies that Get Results

Back In 2005, I did an 11 City speaking tour sponsored by GlobalSpec to teach manufacturers how to become better at lead generation, lead management and lead nurturing. 

I traveled with Guy Maser VP of Marketing for GlobalSpec and I thought he had a great message about helping marketers get the most out of their internet lead generation investment. Today, his article in BtoB Magazine gives a great summary of his presentation from the roadshow and is worth a read.

Guys writes, “The backbone of traditional marketing has long been the 4Ps: product, pricing, placement and promotion. While these fundamentals still hold true, the Internet has changed marketing and the fundamentals we apply to it. New and innovative online marketing tactics help companies build their brand and generate leads online. Some of the leads are “hot” and ready to buy while others are long-term and need nurturing. To turn these leads into customers, marketing and sales teams must have dedicated and collaborative lead management practices. This environment has brought about a need to complement the classic 4Ps of marketing with a variation called the 4Ts: target, tactics, transact and track. Implementing the 4Ts can help you get the most out of the Internet in your b-to-b sales and marketing efforts, and can help improve the alignment between sales and marketing within an organization.”

BtoB Magazine: Lead Generation and Management Strategies that Get Results

Social Media Pundits Disconnect from B2B Marketing

As someone in B2B, do you feel left out of the social media buzz? I read a good article on "What’s Wrong With Social Media For B2B Marketing" by John Miller who also writes the Modern B2B Marketing blog.

John's article highlights something most of us in B2B marketing have come to accept. B2C marketing gets the vast majority of links and clicks while B2B hears the quiet sound of crickets chirping.

I remember when I started blogging in 2003 and there was only 11 true B2B marketing related blogs. Now there's are over a hundred. John lists about 80 of them on his blog.

John concludes, "The result is that there are fewer pundits and thought leaders writing about B2B marketing, resulting in fewer links to those early adopters who do write about business marketing techniques. And since links mean leadership on the web, the result is that the less-trendy subjects in B2B marketing—like marketing accountability and lead management—get left behind."

Personally, I think the reason B2B marketing receives less attention comes down to time and momentum.

I don't know a B2B marketer who isn’t swamped and time constrained. They often have more projects than hands to do them.

Plus, there are more B2C marketers than B2B marketers. Why? There are simply more consumer buyers than business buyers. And as consumers, it’s easier to understand B2C marketing experiences, concepts and ideas. There’s just more to write about, more people and thus there’s more momentum.

B2B is more complex. Complex things are harder communicate and take more time and effort to build momentum. For example, my business partners and I were talking at lunch about why Steven Hawking is less known at this stage of his life than Albert Einstein (don't ask why were talking about this). One person said, "You can put Einstein's E=mc2 on a t-shirt and then a consumer will buy that. You can’t do that with Hawking.”

My point? Those who spend more time talking about the trendy marketing mediums (ie. Blogs, podcasts, WOM, etc.) are easier to link to than those who are talking about the strategy and execution aspects that B2B marketers really need. It’s a momentum thing.

B2B marketers may never have the same amount of buzz as those in B2C and that's okay. B2B marketing isn’t a popularity contest. It's about results. Without us, B2C marketers wouldn't have anything to sell and our economy would suffer. That's a fact. And that's why I love it.

The Physics of Trigger Events for Lead Generation

Most buyers aren't ready to buy when we're ready to sell. This trite but true observation has significant implications when it comes to lead generation.  It means that we must continue to nurture viable prospects until they are ready to buy. But what about the prospects who are not in your nurturing database yet?

This dilemma has led me to think about how trigger events are related to one of the basic laws of physics. Newton’s first law of motion (also called the law of inertia) is often stated as “an object at rest tends to stay at rest and an object in motion tends to stay in motion with the same speed and in the same direction unless acted upon by an unbalanced force.”

The first law of motion can act much like one of your potential prospects.  Unless there is an “unbalancing force” acting on them that is sufficient to move them away from the status quo (as rest), then they will not change their direction.  In this context, trigger events can be seen as the sufficient force or event that moved and changed the status quo.

So in the context of lead generation, what’s a trigger event? A trigger is a happening associated with a consequence so significant that it causes new behaviors, new ideas and new opportunities. One of my clients found companies with their key trigger events was 400% more likely to buy than companies without those trigger events.

When InTouch conducts an ideal customer profile workshop for a client, we help them understand favorable trigger events and related implications. The above trigger event mind map figure (Click Image to Enlarge) shows just some of the possible trigger events that you can track.

Trigger events matter for two key reasons. First, they may indicate the status quo in an organization is changing and secondly, they can contribute to the development of timely and relevant sales and marketing messaging. Relevance is one of the most difficult things to achieve with lead generation programs but trigger events can help a great deal.

Messaging that addresses (in a personalized manner) a specific problem that your prospect is having is more relevant and thus will be more effective than a generic features and benefits message. What’s better is that the problem can often be tied to a specific event or events.

There are three basic steps if you want start using trigger events:

1. Review 10 - 15 recent sales "wins" and look at what business pains or events were present. (See the above mind map for examples)
2. Develop an intelligent system to identify when your trigger events happen.
3. Understand trigger event implications and what to do once they happen.

You can research new business opportunities based on trigger events, for little to no cost, by leveraging press releases, websites and news wires. If you have a corporate librarian or local business library they can help you find what you need.

To begin collecting trigger events, I'd start with using free tools like the following:

Technorati watchlists

Google news alerts via email

Yahoo! RSS feeds & via email

Don’t try to do everything at once. Start with some basic trigger events and then build upon your foundation over time. Remember it’s an iterative process… you want to first crawl, walk and then run. As your sophistication grows, you will be ready to look into third party tools that specialize in tracking trigger events. 

Trigger event are a great way to change the physics of the buying process and yet another way that we marketers can to go beyond the lead.

Are you using trigger events? I'd love to hear your comments or experiences.

BTW - You can read more about trigger events in Chapter 5 of Lead Generation for the Complex Sale or search my blog archives for "trigger event." Also, Jill Konrath has some great information on trigger events (geared for sales people) in her book Selling to Big Companies and her blog too.

Podcast: The New Rules of Marketing & PR Interview with David Meerman Scott

Before the Internet and social media tools, companies could only communicate through the filter of advertising or media ink placed by a PR firm. But fortunately the rules have changed.

I just interviewed David Meerman Scott author the new book, The New Rules of Marketing and PR: How to Use News Releases, Blogs, Podcasting, Viral Marketing and Online Media to Reach Buyers Directly. The book was officially released on June 4, 2007.

David also writes the Web Ink Now blog and has been named to the MarketingSherpa Viral Marketing Hall of Fame for the past two years in a row. During our interview we cover a variety of topics that are relevant to lead generation, PR and marketing.

Show Notes

• The New Rules of Marketing & PR
• Strategies for reaching more buyers directly via the web
• The role of content in reaching people earlier in their buying process
• Building your online credibility and authority
• Thought leadership and the changing role of media and journalists
• PR tactics that work

Listen to podcast now (MP3 27 min 12 MB)
Subscribe to the Start With the Lead Show

David is a friend and colleague so I'm happy to see his book is doing so well. As I write this post his book is ranked in the top 100 of Amazon Best Sellers. Congrats David! Get your copy of The New Rules of Marketing & PR on Amazon.

Collaboration Huddles and 35 Other Ways to Improve Sales and Marketing Teamwork

I just got back from speaking at the New Marketing Summit and it was great. But it seems that I can’t attend a marketing conference with out hearing marketers swap complaints about their sales teams.

I don’t know about you but I’m fed up with the same old story.  Companies continue to waste millions of dollars because of poor teamwork and collaboration between marketing and sales.

Even the very best lead generation program cannot compensate for poor teamwork and collaboration, but unfortunately we continue hear about it time and again.

Sales and marketing often believe they are working together but collaboration takes more than annual or even quarterly planning meetings. Teamwork is something that must exist in a very real way each day.

I’ve found the most powerful way to foster teamwork and collaboration is to do more frequent and effective meetings. At InTouch we call them “huddles." We have short huddles daily and weekly between the marketing and sales team. 

In our huddles we do three things: Talk. Understand. Execute. (Repeat again) Talk. Understand. Execute. (Repeat again) Talk. Understand. Execute. Okay got it? (Repeat again).

In addition to huddles, there are other ways that sales and marketing can and should collaborate together.  This is just one list of 35 possibilities that we’ve tackled in our huddles and I hope you’ll add your own too.

During huddles, you can brainstorm, go over marketing and sales programs, and accomplish or think about any or all of the things on the list below:

1. Get feedback from the sales team – look at the conversion process and have regular face-to-face meetings or conference calls. Where is your sales team getting stuck?
2. Seek to understand if the sales team is at capacity.  Don’t generate more leads if they are focused on closing deals. Support them with nurturing.
3. Encourage sales people to follow-up on leads and hold them accountable, while still treating them like customers…ask them what they need. 
4. Develop a strategic lead generation and growth plan between sales and marketing.
5. Marketing and sales can work together on standardizing and documenting their lead generation and sales process so that what is happening can be easily tracked and measured.
6. Develop a marketing program that helps the sales team sell at a personal level.
7. Train your sales people on how to optimize your lead generation investment and give your feedback. 
8. Centralize the lead qualification process.
9. Use your huddles to introduce new sales people to the marketing team. 
10. Share lead generation best practices amongst the sales team.
11. Assign revenue goals to your joint sales and marketing plan.
12. Be flexible in your planning, so that you can adapt to changing requirements.
13. Lead generation must be promoted from the top down and bottom up.
14. Develop a culture that values leads by creating a universal lead definition.
15. Get the marketing team out in the field with the sales team regularly.
16. Arrange your compensation so there’s a shared accountability around lead generation.
17. Remember what Steven Covey say’s, “seek first to understand.  Then be understood.”
18. Close-the-loop on each sales lead being generated.
19. See that marketing takes over as many of the non-selling tasks as possible.
20. Integrate sales and marketing activity by using the same database or CRM system. 
21. Define and map out the responsibilities shared by both sales and marketing.
22. Share details about upcoming, events, articles, and press coverage.
23. Go over the upcoming lead generation program strategy and what the outcomes of that strategy are expected to be.
24. Mutually share new insights gained from customer feedback.
25. Share effectiveness measurements from recent lead generation activities.
26. Jointly develop message map and value proposition for you lead generation program.
27. Ask, what have you learned from the leads? Are there changes in hot topics for your target audience?
28. Discuss common concerns raised by potential customers and how the sales team is addressing them and develop solutions together.
29. Do your lead generation messaging align with your target audiences needs?
30. Analyze competitive information, and develop a SWOT (strengths, weaknesses, opportunities, threats)
31. Improve relevance of sales tools and marketing materials with sales input.
32. Map out your customer’s decision and buying process and then map out your value proposition for each role involved in the buying process.
33. Determine an answer to the question: What is the life cycle of a lead?
34. Strategic accounts: Can you develop content and lead generation events with your existing customers as references (ambassadors) to your audience? 
35. Define your expertise: how can you demonstrate your ability to solve business problems and share new ideas?

I’m wondering what you do in your company to foster better sales and marketing collaboration? Please share your thoughts and comments. Who knows? Your comments could be included in my next book.